Facilities teams manage mixed fleets across buildings that never stop changing — and the records only update when someone remembers to update them.
Facilities teams manage a harder problem than most. IT gear, AV equipment, custodial equipment, safety hardware, and physical infrastructure — all in one portfolio, spread across buildings that get renovated, repurposed, and reconfigured every season. Assets get borrowed by other departments, moved to new locations, and quietly absorbed. The asset register reflects what was purchased and where it was delivered. That's all.
Contractor accountability is the hardest part. Day-labor and contract crews arrive with no building knowledge and leave before anyone notices a discrepancy. There's no trail. By the time a missing piece of equipment surfaces as a problem, the crew that touched it is long gone and the trail is cold.
Safety equipment — AEDs, fire extinguishers, emergency kits — has mandatory inspection intervals that aren't optional. When those get missed because a unit was moved and the record wasn't updated, the liability is yours. Forager makes it impossible to miss.
Used by: Facilities directors, operations managers, campus administrators, and contract supervisors managing single-building and multi-site environments.
Last-known location for each unit is in Forager. Location history shows two were moved during last month's lobby renovation. You find all 18 before the inspection team arrives — with a documented confirmation trail for each one.
They open Forager and see every assigned asset pinned on the floor plan. No verbal briefing, no escort required. Every confirmation is timestamped and attributed to the specific tech by name — full accountability from the first scan.
Assigned to the contractor with a check-out record in Forager. Last status: confirmed in transit to the service company. You have the documentation. The service company has it. You have the evidence to get it back.
Multi-site dashboard. Filter by property, by asset class, by confirmation age. Export to CSV. The report takes 10 minutes to pull, not two days to compile manually from six separate asset registers that don't agree with each other.
The asset record has purchase date, warranty expiration, and service history. It's still covered. You call the vendor instead of authorizing the repair. That's a $40,000 question answered in 30 seconds.
Location history shows exactly when it moved, who confirmed it at the destination, and what department it went to. You have a name to call. The conversation starts with facts, not a guessing game about who authorized the move.
Get in touch and we'll scope a deployment for your environment.
