Hotels and event venues run multiple simultaneous operations across large properties — and the equipment has to be exactly where the BEO says it will be.
Event coordinators build Banquet Event Orders that call out exact equipment — six wireless presentation clickers, four AV carts, two podiums. Operations teams are responsible for having that equipment in that room at that time. The problem is nobody tracked where any of it went after the last event. It's somewhere on property. It's always somewhere on property. Finding it is the job your team does before they can do their actual job.
Shift changes are where information goes to die. The outgoing team knows exactly where everything is. The incoming team gets a verbal briefing that nobody writes down, remembers imperfectly, and can't act on accurately. By the time the first guest calls the front desk with an equipment request, the incoming team is still oriented.
High-value portable equipment — projectors, wireless mic systems, specialty bar equipment — walks off or accumulates in the wrong building. The question is never "did we buy enough?" It's "do we actually have what we bought, and where is it?" Forager answers that question in seconds.
Used by: Event coordinators, F&B directors, housekeeping managers, and operations teams across hotels, resorts, conference centers, and multi-venue properties.
Before you place a $400 purchase order, check Forager. All 6 are on property — 3 are in the AV closet on the 4th floor where a tech left them after last week's conference. Crisis avoided. Setup complete on time.
Location history confirms it — last confirmed in the 3rd floor conference center, 18 hours ago. You redispatch immediately. The equipment makes it to Ballroom A 40 minutes before the event starts. Nobody knows it was a problem.
They open Forager. All 8 carts show last-confirmed locations from the overnight crew. The morning briefing takes 2 minutes. The incoming team starts their first floor with accurate information instead of spending 20 minutes hunting down what the night shift left where.
Sprint-based re-confirmation across all 3 sites. Each team scans what they find. You know what's accounted for, what's missing, and what needs to move before the first guest checks in. No assumptions, no guessing from last year's notes.
Staff confirm each item as it's stowed. The sprint closes when every piece is accounted for. The incoming setup crew starts tomorrow from a clean slate — not from "we think everything's back but we're not sure."
Location history shows it was last confirmed in the penthouse suite prep area after a private event. It's in a storage closet on the 12th floor. You find it in 10 minutes instead of filing an insurance claim that takes two months to close.
Get in touch and we'll scope a deployment for your environment.
